DD 1131 — Cash Collection Voucher

DD Form 1131, Cash Collection Voucher, documents money a DoD disbursing officer collects in cash or by check — as opposed to a collection made through a payroll deduction, which uses Standard Form 1080 instead. Its use is prescribed by the DoD Financial Management Regulation, DoD 7000.14-R, Volume 5, Chapter 8, which governs disbursing operations. A disbursing officer's duty to promptly deposit public money not held for current expenditure with the Treasury or a designated depositary is a statutory requirement under 31 U.S.C. § 3302(c), and the DD 1131 is the accountable record that supports that deposit.

The functional office responsible for the underlying billing — for example, a supply activity collecting reimbursement for lost equipment, or a finance office collecting a debt repayment — prepares the voucher, and the disbursing officer whose name, title, and signature appear on the form is personally accountable for the funds it documents. Because it is the paper (or electronic) trail connecting a specific collection to a specific disbursing officer's account, an accurate DD 1131 is foundational to DoD's cash accountability controls. The current edition is dated December 2003.