Government-Industry Data Exchange Program (GIDEP)

The Government-Industry Data Exchange Program (GIDEP) is a cooperative data-sharing program that connects U.S. and Canadian government agencies with their industrial suppliers. Members submit and retrieve engineering, reliability, counterfeit-parts, nonconformance, and parts-obsolescence data through a shared database, reducing duplicate testing and helping the supply chain react faster to failing or discontinued parts. It is managed by the Defense Standardization Program Office (DSPO) and operated day-to-day by the GIDEP Operations Center at Naval Surface Warfare Center, Corona, California.

What it is

GIDEP is a centralized information-sharing system built around six data categories: Suspect Counterfeit reports, Nonconformance reports, Diminishing Manufacturing Sources and Material Shortages (DMSMS) notices, Product Change Notices, Engineering/Reliability/Maintainability documents, and Metrology (calibration procedure) data. As of DSPO's February 2026 program summary, the database holds more than 52 million parts records, 79,000+ engineering documents, and 77,000+ calibration procedures. Manufacturers do not need to be GIDEP members to submit data about their own products — self-reporting nonmembers may also contribute.

Who operates it

GIDEP originated in 1959 as the Interservice Data Exchange Program (IDEP), a mutual agreement among the U.S. Army, Navy, and Air Force to reduce duplicate part/material testing. It was adopted and renamed GIDEP under the Joint Logistics Commanders in 1970, and NASA and Canada joined in the mid-1960s. Executive management sat with the Department of the Navy until July 5, 2007, when it was realigned to the Defense Standardization Executive and DSPO, under the Under Secretary of Defense for Research and Engineering's systems engineering organization. The Operations Center itself is run by Naval Surface Warfare Center, Corona Division. Program oversight is codified in DoD Instruction 5200.49 ("Oversight of the Collection and Exchange of Information Using the Government-Industry Data Exchange Program") and DoD Directive 5137.02, and operating procedures are set out in SD-25, GIDEP Operating Policies and Procedures.

Access

GIDEP is a membership-based program, not an open-public database. Eligible participants are: U.S. or Canadian industrial organizations that supply items or services (directly or indirectly) under contract to the U.S. Government or the Canadian Department of National Defence; any U.S. Government department, agency, or activity (including state/local); and the Canadian Department of National Defence or Canadian Space Agency. There are no membership fees. Applicants apply through GIDEP's Online Membership Application; industry applicants must provide a work email tied to their organization, agree to GIDEP's participation terms, and (if the organization has no existing GIDEP membership) submit Proof of Doing Business showing the applicant's and the government customer's/prime's names and addresses. Representatives applying on behalf of an organization must also name an Authorizing Official. Existing DFARS counterfeit-part reporting/screening clauses (252.246-7007 and 252.246-7008) reference GIDEP participation. Support is available from the GIDEP Help Desk, Monday–Friday 6:00 a.m.–5:00 p.m. Pacific, at (951) 898-3207 or info@gidep.org.

How logisticians use it

Logistics, quality, and engineering staff use GIDEP to screen bills of material against known-bad or counterfeit parts, check for DMSMS/obsolescence notices before parts run out, pull failure-analysis and engineering reports to avoid re-testing something another member already characterized, and query the membership directly when they can't find a documented solution. DoD DMSMS management policy requires programs to report DMSMS issues and resolutions to GIDEP within a set window so the wider community can act on the same information.

Related systems

GIDEP intersects with DoD counterfeit-parts prevention policy (DoD Instruction 4140.67) and DMSMS/obsolescence management processes, and its counterfeit and nonconformance reporting supports the DFARS 252.246-7007/-7008 reporting and screening requirements.